Meeting Formats May Vary. Here is one approach this may be used: 

Before the Meeting

• Post the theme and background information on the event webpage at least one week in advance.
  
  

• Define the theme or core question(s): Keeps the discussion focused.
  
  

• Share background materials: Helps participants arrive prepared.
  
  

Opening (5–10 minutes)

• Announcements: Shared by a Club Co-Leader.
  
  

• Welcome & framing: The evening’s moderator explains the purpose, agenda, and discussion structure. They may use slides, a handout, or simply a verbal overview.
  
  

• Ground rules:
  
  

  • Standard: 1) Respectful listening, 2) Equal voice, 3) No dominating, 4) Stay on topic.
    
    

  • Optional/special:
    
    

    • Rotate speaking order
      
      

    • Break into small groups
      
      

    • Require statements to begin with “Critics would say…, but I lean toward…”
      
      

    • Use a “Gradients of Agreement” scale to spark discussion
      
      

• Introductions: Short introductions, ideally tied to the evening’s topic.
  
  

Discussion Format

• Round-Robin: Each person speaks for a set time (e.g., 2 minutes).
  
  

• Open discussion: Builds on round-robin input. Moderator may need to manage dominant voices.
  
  

Closing (10 minutes)

• Synthesis: Moderator highlights key takeaways.
  
  

• Action items (if any): Assign follow-ups or identify next moderator/topic.
  
  

• Reflections: Quick go-around for final thoughts.

• When leaving, participants are welcome to shoot a picture of the optional Name/Email list.
  
  

After the Meeting

• Post a short summary or “discussion highlights” on the Past Events page under the meeting date.